Accounting Clerk

Summary:  The Accounting Clerk is responsible for customer invoicing, collections, and accounts receivable reporting, accounts payable support, general ledger journal entry processing, maintaining the accounting files, and providing clerical support to the department. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

Accounts Receivable

• Print and mail customer invoices
• Create invoices in customer software
• Down load cash receipts information from bank system
• Post cash receipts
• Maintain the cash book (internal Bank account summary)
• Perform collection calls
• Produce and distribute weekly aging summary, with update on collection status
• Forecast cash receipts
• Create and print international invoices for customs purposes
• Perform closing activities in the ERP A/R module
• Set up new customers in the ERP A/R module
• Maintain customer files, with invoice copies matched to shipping documents

Accounts Payable

• Maintain vendor paid invoice files
• Obtain approval for payment for non-PO invoices
• Account code Fedex and UPS invoices for payment
• Prepare and send vendor invoices to Teal A/P for processing
• Assist Teal A/P in researching payables issues, providing invoice and packing slip copies
• Mail vendor payments

General Ledger

• Prepare monthly journal entries, as assigned, including the A/P accrual, corporate credit card charges and accruals, bank fees, recurring and apportionment entries, Mexico expenses, and the corporate allocation
• Input journal entries
• Obtain invoice copies for Capital Equipment expenditures, fire related expenses, etc.
• Monitor MRB items and negative inventory quantities at month end, and review with Operations

Administrative

• Process the daily mail
• Serve as company receptionist